Guidelines for Writing Job Application Letters And Samples
Having a job application letter is very different from a quick email or a thank-you note to friend/relatives. That is why we are at jobs.delon.ng – a Nigeria leading job website decides to share the following guidelines that will help when writing an application letter.
Potential interviewers and hiring managers have certain expectations when it comes to the letter’s presentation and appearance, from length (no more than a page), style, font and spacing. It is therefore very important to learn how to write good application letters, just as it is essential to learn CV writing.
Length: An application letter should not be more than one page long.
Format and Page Margins: It should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.
Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
What to include in each section of the letter
An application letter also has some set rules for the sections included in the letter which writers need to follow, from salutation to sign-off, and how the letter is structured. Here’s a quick breakdown on the main sections included in a job application letter:
Heading: An application letter should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.
Salutation: This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name. If you are unsure of the person’s gender just write Dear Hiring Manager.
Body of the letter: You can breakdown this section into three distinct paragraphs.
In the first paragraph, you’ll mention the job you are applying for and where you saw the job publication.
The next paragraph is the most important part of your letter. Remember how you gathered all that information about what recruiter was seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.
The third and last part of the body of the letter will be your thank you to the recruiter; and you can also offer follow-up information.
Complimentary Close: Sign off your email with a polite close, such as “Best Regards” or “Sincerely,” followed by your name.
Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
Tips for writing an effective letter
- Always write one. Except a job listing specifically says not to send a letter of application or cover letter, you should always ensure to send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
- Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
- Advertise yourself very well. All through the letter focus on how you would add value to the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job description.
- Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
- Keep it brief. Your letter should not be more than a page long, with no more than about three paragraphs. An employer is more likely to read a brief letter.
- Edit, edit, edit. Recruiters are likely to overlook an application with a lot of mistakes. Ensure you read through your cover letter, and if possible ask a friend to help review the letter. Check for any spelling errors.
Sample of Job Application Letter:
3, Branes Street
Abule Odo, Igando
October 21, 2019.
The Hiring Manager
Dear Hiring Manager:
I am writing in regard to your job opening of Mechanical Engineer at Delon.ng Limited which I saw the job advert on the company’s jobs LinkedIn page.
As a mechanical engineer with over 6 years’ knowledge and experience in the field, I believe that my widespread experience in working with 3D CAD software and execution of light-weight materials will contribute greatly to the growth of the company. Over the years of working as a mechanical engineer, I have been able to develop great skills like;
- Attention to details
- Precision in the handling and manipulation of fragile materials Working as a manager with AD Construction Company over the past two years,
- I have been able to develop leadership qualities to lead the team, and project management skills too.
During my time at AD construction, I was awarded as the best staff of the year due to my communication skills having worked as the liaison between different teams including design, production, and quality assurance. Working in different engineering sectors also has given me a broad knowledge of engineering which will go a long way to contributing to the growth of the company.
I would appreciate a scheduled time for us to discuss about how I fit into the job role and company.
Thank you for the consideration.
12 Jones Street
Ikeja, Lagos state
September 09, 2020
Human Resources Manager
28 Milverton Road
Ikoyi, Lagos state
Dear Ms. Rowland,
I was so excited when my former coworker, Yuriel Adam, told me about your opening for an administrative assistant in your Lagos offices. A long-time Delon LLC customer and an experienced admin, I would love to help the company achieve its mission and objectives as they align with my personal objectives too.
I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.
I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.
11 Bode Thomas Street
September 15, 2019
12b Awolowo Way
Dear Mr. Peter,
I am reaching out to you regarding the posting for the human resources consultant position I found on jobs.delon.ng – a Nigeria leading job website . I have a great interest in this position and would appreciate your consideration as a candidate for the role.
In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.
I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.
I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.
I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process.
9, Gowon Estate
July 05, 2019.
The Hiring Manager
Dear Hiring Manager
This is regarding your post on the daily newspaper about a vacancy in your company for the role of Software Developer. Please accept my application for the same.
Here is a brief about myself. I have completed B.Tech in Computer Science from Lagos state where I graduated with second class upper. During my studies; I participated in various tech feats and also won a gold medal for creating an app from scratch in an inter-university tech competition.
I am confident that I have the skills to excel at your dynamic organization. I have always dreamed of being a part of your company due to the development opportunities you provide. I request you to give me an opportunity to learn and grow at your esteemed firm through this job role. I am willing to relocate to Port Harcourt if am selected.
Thank you for your time and I look forward to hearing from you soonest.
Plot 32, Osborne estate
Lekki Phase 1
February 23, 2019
Planet One Limited
I am writing in regard to your job opening of Accountant which I got to know about from my friend (Adebanjo Tolu) who works in the Sales department. As a candidate with extensive experience in Accounting, I am highly skilled in my ability to use accounting software, good communication skill, team work, ability to work without or minimal supervision and my keen attention to details which ensure i perform my job effectively.
The opportunity to work with your company greatly interests me because the goals and objectives of the company’s align with my personal objectives. As a holder of Bachelor degree in Accounting I can competently execute the requirement of this role I believe that I would make a valuable asset to your team and I offer my resume for your review.
As per my professional summary, my qualities and experience make me highly suitable for the role of Accountant I am highly regarded for my problem solving skill, team work and keen attention to details. I am also proficient in Microsoft office and accounting software.
Throughout my career, I have demonstrated the highest levels of service and commitment to the mission of any organization I have worked for.
(Keeping updated book of account, followed up with clients and ensure payment is made promptly,
Provide timely and accurate financial information, internal control (Helped the company to cut down on cost)
I am competent and efficient in my skills and knowledge.
I thank you for your time and consideration, and I look forward to hearing from you.
76 Muhammed Avenue
November 14, 2020
Ms. Ngozi Adichie
The Human Resources Manager
Elite Communication Limited
Dear Ms. Ngozi Adichie,
This email is in response to your job post about an opening for a Project Manager’s role at your firm which I saw the link at delon.ng face book page. I would like to apply for the position.
My track record of completing every project within the given time and budget proves my efficiency as a Project Manager. I have worked extensively in the social sector as well as with corporate organizations.
My skills match your requirements well, and I have attached my detailed profile to this email for your consideration.
I hope to discuss this opportunity with you in person.
Thank you for considering my application.
8 Sweet Avenue
September 1, 2018
The Human resources Manager
the Edge Ltd
17 Delaware Way
I am writing to apply for the programmer position advertised in the Daily Times Newspaper. As requested, I enclose a completed job application, my certification, my resume and three references.
The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:
- I have successfully designed, developed and supported live-use applications.
- I strive continually for excellence.
- I provide exceptional contributions to customer service for all customers.
With a BS degree in Computer Programming, I have a comprehensive understanding of the full lifecycle for software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
23, Oliseh Street
October 11, 2019.
The Hiring Manager
OK Pharmaceutical Enterprises
I’m writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector and I am confident that my business experience will be an asset to your organization.
My responsibilities have included the development and management of: website editorial voice and style; editorial calendars; and the daily content programming and production for various websites.
I have worked closely with healthcare professionals and medical editors to help them to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.
Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements.
I am confident working with development departments to implement design and functional enhancements, and to monitor site statistics and conduct search engine optimization.
Thank you for your consideration.