Administration and Finance Officer

Manages day to day finance operations, including implementing EDC and USAID policies, procedures and systems, reviewing accounts payable documents for proper accuracy and completeness, and liaising with bank on all banking issues
Supports the Finance and Compliance Director in the preparation of field office financial reports and tracking of spending
Provides updated, timely and accurate financial reports to Finance and Administration Director, as necessary, and monthly ad hoc reports on financial status of project expenses and budget information
Manages the process of clearing bills, payments, and vouchers from provincial field offices
Request the necessary project funds for the provincial expenditure to be transferred from the central account to field accounts
Act as the contact person for provincial level reconciliation of monthly expense reports, and support with Finance and Administration Director to respond to any inquiries from the EDC home office in Washington, DC
Assists in the preparation of monthly financial spreadsheets, cash flow forecasts in accordance with appropriate procedures
Perform data entry into the accounting software
Maintain accurate record keeping
Follow up to ensure timesheets for provincial staff are submitted in a timely manner
Tracks and monitors fuel consumption at the provincial level
Conducts checks on compliance with USAID’s Anti-Terrorist Certification (“ATC”) regulations
Other duties as required

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