Job Description

Accounting

Objective: The Project Administration Manager is responsible for ensuring the application of fund security rules, compliance with procedures and the legibility of expenditure on his database.

● Implementation of procedures: money security (cash management, transfers, advances), expenditure commitment (purchasing procedures, validation and organization of payments, monitoring of regular payments).

● Monitoring of accounting assignments (accounting codes, projects, donor codes).

● Management of the cash registers and banks of his project

● Accounting recording (own or delegated to an assistant), classification of accounting documents, realization of the monthly field closing, and monthly sending of accounting documents in coordination.

Receipt of corrected accounts by the capital, analysis of discrepancies, corrective actions. 2.Cash management

Objective: To ensure a permanent level of cash flow necessary for the progress of the project

● Monitoring of bank balances, cash registers and safe on the project

● Knowledge of the supply chain, financial risk analysis

● Anticipation of expenses and monthly cash request.

● Proposal of the minimum necessary balances on each fund and bank of the project.

● Ensure security measures for fund movements and adjust if necessary according to the context. 3.General management of resources

Objective: Put in place the elements necessary to monitor the use of material resources.

● Administrative management of structures and vehicles (choice, organization, contracts, stewardship, insurance, etc.).

● Participation in the development of the procurement framework for its site.

● Collection and analysis of non-budgetary management information (activities, consumption, donations, etc.).

● In conjunction with the activity managers, creation and analysis of resource management indicators in order to guarantee the use of funds in accordance with the financing contracts and the corrective measures proposed.

● Maintains the administrative archiving of the project. 4.Budget management

● Collection of all the necessary information regarding activities and resources

● Participation, under the responsibility of the Finance and HR Coordinator and the Field Coordinator, in the formatting and budget translation of the elements of resource management

● Analysis, in conjunction with the Coordinator or the Field Coordinator, of general and specific monthly budget follow-ups (analytical axes), possible alerts, proposals for corrective actions, and reporting to the Finance and HR Coordinator.

● Prepare the forecast of his project by financing contract and monitor, Alert the Coordinator in case of Gap