Job Information
Job Description
- Support the administrative office processes affecting procurement, utilities, internal transport services, stock control and inventory management, reconciliation of vendor accounts.
- Coordinate meetings, agendas, materials, minutes, and follow-up activities with key Project
- Organizing the coordination of events, site visits, workshops, and
- Booking and arranging travel, transport and accommodation for the
- Carry out administrative duties such as filing, typing, copying, binding, scanning
- liaising with staff, suppliers and
- Resolve administrative problems for the
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Screening phone calls and routing callers to the appropriate
- Maintain front desk procedures including contact information, directions and frequently requested company
- In collaboration with Program Staffs compile list of participants, write invitation letters and ensure its receipts and confirmation of
- Liaise with the Finance team to ensure that people in the trainings and meeting are paid on time.
- Preparing administration and program purchase requisitions, necessary Advance requests, Petty cash
- Work hand in hand with the field team to ensure that their travel authorization is done on time and they are paid on
- Contribute to team effort by accomplishing related results as
- Carry out any other duties as assigned by supervisor.
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