Job Summary

The Administrative Officer will be reporting to management, drafting documents and entering data, and scheduling appointments.

Responsibilities

Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments and communicating with the public.
Directing internal and external calls, emails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Monitoring office supplies and ordering replacements.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.

Requirements

Must have a Certificate in Business Administration or any other related courses
Must have marketing skills
Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
The candidates must have excellent computer skills.
1-2 years of experience as an Administrative Secretary would be advantageous.
Advanced proficiency in managing documents, spreadsheets, and databases.
Ability to liaise internally and externally on administrative matters.
Exceptional filing, record keeping, and organizational skills.
Working knowledge of printers, copiers and scanners.
Proficiency in appointments scheduling and call forwarding systems.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

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