Job Description
- Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
- Promote team building, productivity and staff welfare
- Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
- Manage interpersonal conflicts among staff at area level
Internal Coordination
- Facilitate interdepartmental communication and information sharing for a positive working environment
- Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)
3. Project Implementation Follow-up
Project Implementation Tracking
- Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
- Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
- Ensure that relevant project information are up-to-date and available for reporting purposes
- Ensure coordination and complementarity amongst projects within the area of intervention
Project Quality Control
- Ensure the application of a practical field based M&E system/plan for each project
- Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
- Advise Project Managers to adapt projects according to monitoring and evaluation findings
- Ensure beneficiary feedback mechanisms are in place
- Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
Partner Management
- Identify potential local partners in the area based on an assessment of complementarity and added value
- Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
4. FLATS Management
Finance Management
- Control project budgets at area level to avoid under/over spending
- Ensure accurate budget forecasting and efficient cash flow management
- Ensure timely and accurate area finance TITANIC reporting
Logistics & IT Management
- Ensure timely procurement and adherence to rules of origin and nationality at area level
- Ensure quality supply management at area level
- Ensure proper asset management at area level and enforce asset investment policy
- Ensure proper stock management at area level
- Ensure proper IT systems, data back-up and protection from malware at area level
- Ensure sufficient and reliable means of communication at area level
- Ensure timely and accurate area logistics TITANIC reporting
Administration and HR Management
- Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
- Proactively adapt the staffing structure to needs and funding
- Ensure regular performance appraisal and career management for staff at area level
- Ensure timely and accurate area HR TITANIC reporting
- Ensure timely exit forms