Job Description

Planning and control of the coordination budget

• prepare, in collaboration with the Head of Mission and periodically verify the progress of the budget relating to the costs of general coordination and any zone coordination present in the country;
• to control the sustainability of the coordinations and the bases.

Country coordination

• check the correct allocation / distribution of fixed costs on projects;
• control the non-deductible costs of coordination and projects;
• prepare budget and economic-financial control of projects: supervise new project budgets in accordance with planning and the sustainability of country / Milan headquarters coordination;
• periodically identify, in collaboration with the project managers, any zone administrators and the Head of Mission, the economic and financial commitments for the implementation of project activities.

Asset management

• verify the sustainability and correct management of COOPI property assets in collaboration with the country logistics function;
• verify the correct application of the organization’s procedures relating to the purchase of goods and their management.

Financial management

• supervise and control the management of liquidity and the sending of funds to projects according to requests;
• manage and supervise funding from donors for the implementation of projects by updating the information that must be sent to central headquarters;
• guarantee, in agreement with the Head of Mission, the respect of the deadlines for the reception of funding;
• propose, in agreement with the Zone Administrator at the central headquarters, to the Head of Mission the priorities for the timetable for the presentation of financial reports;
• ensure the correct management and control of the General Coordination fund and of the bases / possible base coordination and their expenses;
• be responsible for signing the organization’s current accounts.

Economic and financial monitoring of projects

• periodically check, in collaboration with project managers and / or coordination administrators and country / area coordinators, the economic and financial progress of projects: balance sheet statement, deficits, expenditure forecasts, financial forecasts for carrying out activities.

Reports and audits

• finalize and control the interim and final financial reports to be presented to donors, before sending them to the head office;
• verify the accuracy of reports and ensure the correct archiving of data from all projects managed in the country;
• ensure the preparation and progress of the audits carried out in the country and the sending to the central office of the documents relating to the projects which must follow an audit in Italy;
• prepare for the annual audit, if it is planned in the country;
• guarantee the correct functioning of the various bases and zone coordinations present in the country by also carrying out on-site verification missions.