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Country Logistics Manager-CLMN211

Job Information

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    Category Foreign Jobs
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    Posted On Aug 4 ,2021
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    Qualifications Bachelor's Degree
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    Employer Name United Nations
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    Contact Email [email protected]

Job Description

1.Supply chain management

  • Procurement: Ensure that any need should be delivered according to the defined chronogram, requested quality standards, and proper procurement scenario.
  • For any procurement, guarantee the compliance of the supplier selection & related documentation as per ACTED & donor’s procurement guidelines.
  • Build the sourcing capacity in the country and in the region, and maintain a supplier database accordingly.
  • Coordinate the procurement cycle across the country with all stakeholders (program, finance, coordination, suppliers, etc.) from the planning stage, to contract signature until delivery completion; the Senior CLM is in particular arranging Procurement Committee sessions.
  • Ensure constant availability of running supplies/services/works such as fuel, stationery, transportation means, etc. through framework contracts in particular.
  • Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem solving.
  • Stocks & deliveries: Ensure appropriate storage network & stock management standards across the country
  • Identify & settle warehouses/storage space based on needs.
  • Ensure goods transportation means are secured as per needs.
  • Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving.
  • Maintain a regular information across teams about stock levels & expected lead-times.
  • Manage periodic inventories, stock clearance and investigations over discrepancies.

Fleet & transportation: Deploy efficient transportation means across the country

  • Anticipate vehicles needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly.
  • Maintain efficient monthly, weekly & daily planning & movements follow-up tools.
  • Identify reliable external transportation companies.
  • Control & optimize fleet costs.
  • Coordinate an efficient maintenance framework across the country (in terms of operations as well as in terms of costs).
  • Ensure administrative requirements are met toward customs and any other local authority when transporting goods/staff.
  • Organize regular drivers training and refreshers.
  • Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements.
  • Asset: Deploy an efficient asset allocation & maintenance plan across the country
  • Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
  • Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
  • Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions.
  • Manage asset maintenance plans, control & optimize related costs.
  • Organize regular staff trainings and refreshers (right use of computers & radios, installation & use of generators, etc);
  • Manage assets donations, obsolescence & replacements over the time in compliance with internal & external regulations.
  • Premises: Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approach
  • Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager.
  • Coordinate monthly inventories of other goods.
  • Ensure that security & safety guidelines are applied in premises.
  • Communications & IT management

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