Job Description

1. Project planning

• Develop a global project implementation strategy, systems, methods, tools and materials
• Organize project launch and closing meetings
• Plan the different stages of project implementation and give directives by prioritizing and organizing activities and resources to achieve the project objectives

2. Monitoring of project implementation

• Supervise and manage the implementation of the project by ensuring that quality and technical standards are taken into account and respected during the implementation of the project
• Organize regular project coordination meetings with the project team
• Ensure that budget consumption and the achievement of targeted objectives are reviewed at least once a month as planned in the work plan
• Ensure that projects are implemented on time, in terms of objectives and budget, using effective M&E systems to achieve the desired impacts
• Ensure that the project is implemented in accordance with the relevant ACTED technical guides and standards
• Anticipate and mitigate risks and resolve all unforeseen challenges during project implementation
• Regularly update the work plan, results monitoring, PMF and other relevant documents for effective project management

3. Administration and operational management of project implementation

Finance

• Review BFU (s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements for the project and submit them to the AC.

Logistics

• Contribute to the development of purchasing plans
• Send accurate and timely purchase orders
• Contribute to quality controls and purchasing committees to finalize the selection of suppliers according to the applicable scenario
• Confirm the quality of the material chosen if and when necessary
• Ensure proper management and use of stocks and equipment for the project
• Plan team trips based on the available fleet and applicable procedures

Administration / HR

• Participate in the recruitment of the technical team (development of organizational charts, ToRs, development and review of tests, interviews, etc.)
• Ensure that the project team understands and is able to fulfill their roles and responsibilities
• Monitor the work plans and day-to-day activities of the project team
• Lead the project team by collaborating with zone coordinators
• Ensure a positive working environment and good team dynamics
• Perform regular team assessments and monitor career management
• Manage inter-personal conflicts
• Build team skills in relevant areas