Assist in ensuring that direct reports have clear roles and responsibilities, and a strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.
Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Borno/Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
Help ensure that timely and accurate information is generated and disseminated accordingly to the project team, to inform activity planning and forecasts.
Process all banking activities in the state office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & USAID requirements. Ensure all financial transactions in the state office are appropriately approved, authorised and administered, in line with SC & USAID policies.
Maintain the office cash box and disburse cash payments. Ensure weekly cash counts are done and properly documented by non finance staff.
Conduct state level finance induction for all new staff on finance policies, systems and procedure
Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements and donor guidelines.