Job Information
Job Description
- Preparing payments and ensuring proper documentation of all supporting documents;
- Recording all expenditures in the monthly financial report workbook;
- Processing payments and maintaining individual staff mission expenditure, advances and balances;
- Assisting the Programme Manager in updating and maintaining the country office books of accounts,
- records, inventory and files in order as well as performing quarterly asset verification exercise;
- Assist in preparation of activity budgets for program activities;
- Support ICAR in the preparation of local program audits and review.
Procurement and Operations Support
Responsibilities will include supporting the Programme Manager in the procurement of Strategic (or other Fund requests), and operations support in the delivery of team activities, including workshops and training events. Tasks will include:
- Assisting in the procurement of goods and services while ensuring that strict value-for-money principles as well as the Basel Institute’s Procurement Policy are respected;
- Responsible for disseminating, collecting and archiving all accountability and related documentation;
- Booking venues for workshops and similar events – ensuring that logistical arrangements are confirmed in an organised and timely manner;
- Providing administrative support to all country office staff and short term consultants, including confirming accommodation arrangements (as appropriate), handling vehicle logistics, printing, binding, and quality assurance of programmatic documents.
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