Grants Coordinator – GCC211

Job Information

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    Category Foreign Jobs
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    Posted On May 24 ,2021
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    Qualifications Bachelor's Degree
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    Employer Name International Rescue Committee
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    Contact Email irc.deutschland@rescue.org

Job Description

1. Prepositioning

• Research, analyze and plan for new funding opportunities, competitive intelligence, and IRC Chad’s competitive positioning on a continuous basis within the marketplace in a timely manner

• Support effective internal communication and information management processes to ensure access and use of Business Development (BD) information by relevant stakeholders within the organization, including maintaining an up-to-date opportunities matrix

• Lead the country program’s opportunity pipeline tracking and analysis, including portfolio trends, proposal submissions and performance, and growth projections

• Lead the country program’s functional teams to develop appropriate and effective fundraising and positioning strategies involving donor research and intelligence, product development, marketing, cultivation, and solicitation and stewardship, as needed

• Work with the DDP, country Technical Coordinators and regional colleagues to identify international partners and negotiate IRC’s role in proposal consortia, ensuring a competitive position for IRC Chad that adheres to the organization’s partnership principles and strategic direction

• In collaboration with the program team, foster a culture of business development within the country program by contributing to the development and dissemination of standardized BD materials (learning resources, guidelines, tools and templates, and online information) and building capacity of country program staff on their application, through staff mentorship, modeling of good practices, and training

• Support key staff to develop and maintain key relationships with donors, collaborating organizations, and private sector actors with an eye toward opportunity identification, shared value creation, strategic alliance formation, and global brand positioning

2. Capture Planning and Proposal and Concept Note Development

• Provide BD skills and capacity to guide and/or lead teams in opportunity analysis, capture planning, proposal preparation, proposal development, proposal review, and after action review

• Assist or lead proposal development including traveling to field sites to work directly with program staff on proposal development as requested

• Draft high quality donor proposals and other grant documentation both as a lead writer and in collaboration with the Technical Coordinators, Program Managers and Technical Advisors, ensuring that IRC’s Strategy Action Plan (SAP) priorities, and budgeting for M&E and other relevant guidelines are incorporated into proposals and projects

• Provide internal reviews of technical and cost applications prepared by other staff, reviewing for clarity, responsiveness, presentation, and compliance, in coordination with the program and operations teams

• Manage the submission approval process through IRC’s electronic award management database (OTIS) and coordinate revisions of proposal components based on HQ feedback

3. Grants Management & Compliance

• Develop and modify policies/procedures/systems in accordance with donors’ regulations and organizational needs and objectives

• Develop and maintain grants management tools, such as funding trackers, reporting calendars, templates, and compliance guideline documents; and ensure the team is aware of these timelines

• Support in roll out of the IRC’s Project Cycle Meetings (PCM) approach, including ensuring grant/project opening, implementation and closing meetings take place in a timely manner

• Support production of donor reports and ensure that reports are of high quality and submitted on time

• Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate

• Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics as needed

• With support from IRC’s HQ grants staff, address donor compliance questions from IRC Chad program and finance staff to ensure compliance with donor regulations

• Assist the Program and Operations team in preparing, reviewing and modifying memoranda of understanding and contracts of grant agreements, liaising with relevant HQ departments, as needed

• Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes

• Conduct routine compliance reviews of grant programs

4. Partnerships (Sub-award) Management

• Ensure quality partnership/sub-award management in compliance with the IRC’s Partnership Excellence for Equality and Results System (PEERS), including partnership start-up, implementation monitoring, management and accountability, and appropriate close-out.

• Track partners’ deliverables and ensure that partners’ contractual reports are reviewed and feedback is provided

• Organize partnership opening, review and closing meetings with partners and IRC relevant units to ensure that partners’ program implementation is on track according to work plan and log frame approved by the donor

• Process partnership agreement modifications in a timely manner ensuring that relevant IRC units provide their inputs and approve the modification

• Provide guidance in interpreting and executing applicable regulations and partnership agreement terms and conditions

5. Documentation of Results, Reporting and Communication

• Work with relevant staff (Technical Coordinators and Communication and Advocacy Officer) to leverage IRC programmatic and operational results for marketing, positioning, and direct fundraising purposes, including maintaining data on past performance and organization capacity, publications and dissemination, and donor visits

• Participate in quarterly program reviews and evaluations to ensure systematic documentation of program best practices and lessons learned by program staff, maintain a centralized system with access by all staff and disseminate as appropriate

• Conceptualize and oversee the production of appropriate marketing materials for the IRC Chad portfolio in collaboration with program and operations staff (this is likely to include the Annual Report, project and country fact sheets, sectoral and/or geographic focus brochures, past performance documentation, and others)