Human Resources and Admin Assistant

Job Information

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    Category HR Jobs
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    Posted On Sep 22 ,2021
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    Qualifications HND/Bachelor's degree
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    Employer Name International Medical Corps
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    Contact Email imcnigeriavacancy@internationalmedicalcorps.org

Job Description

The Human Resources (HR) Assistant under the supervision of the HR/Admin Officer will support new hires for the organization including recruitment, screening, recruiting, interview, and employee placement. He/she will onboard new employees and guide them through the complicated process of compliance, Because HR represents both the employee and the organization, the Human Resources and Admin Assistant must be well-organized when performing administrative and strategic hiring duties. He/she also has the crucial task of ensuring IMC’s HR policies and procedures are in compliance with all state and federal labor regulations.

Human Resources

  • Assist in ensuring staff compliance with human resources policies, as per IMC’s Operations Handbook and HR Handbook. 
  • Ensure that leave, recruitment, and training trackers are updated on a regular basis.
  • Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
  • Assist in communicating with interview candidates and scheduling for tests and interviews.
  • Prepare employee contracts.
  • Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security, **
  • Assist managers and staff on effective performance management and administer the collation of performance management documentation.
  • Ensure new staff receives appropriate orientation and induction.
  • Ensure clearance and debriefing are carried out for exiting staff. **
  • Support staff development activities including promoting the IMC Learning Catalogue.

Administration

  • Ensure that all office systems and equipment (power, water Dispensers, telephone, photocopier, etc.) are in good working order.
  • Payment of office and guest house bills.
  • Responsible for office supplies.
  • Responsible for necessary repairs & maintenance in a timely manner in coordination with the Logistics staff.
  • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
  • Establish a central mail recording system and filing system.
  • Ensure that IMC staff have Identification cards (ID) with the period of validity in accordance with the employment contract. 

Key Competencies:

  • Strong communication skills: oral, written, and presentation skills.
  • Should be a team player and culturally sensitive.
  • Demonstrated proficiency in computer applications such as Ms. Word, email, and utilization of the internet.
  • Goal-oriented, organized team player.
  • Creative problem solver who thrives when presented with a challenge.
  • Extremely flexible and have the ability to cope with stressful situations.
  • Commitment to and understanding of IMC’s aims, values, and principles.

Required Qualifications / Minimum requirements Standards.

Required:

  • Bachelor’s Degree in Business Administration, Human Resources Management, or related field with a minimum of 2 years relevant experience in a similar role or HR administration or management.
  • Another relevant professional/management certification would be an advantage.
  • Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint is desirable.

Required Skills & Qualities:

  • Highly organized and the ability to multi-task.
  • Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
  • Computer literacy in all Microsoft Office programs (word, excel, PowerPoint, Outlook)