Time Management: Organizing the Ambassador’s diary, including arranging dates/times for meetings, in close collaboration with Embassy team. Pre-meeting verification and follow up. Dealing with last minute schedule changes. Receiving visitors to the Ambassador’s office. Arranging programmes for official travel domestic and abroad.
Entertainment: Arranging, in close consultation with Embassy team and Residence staff, events at the Ambassador Residence, including securing dates, issuing of invitations and follow up as appropriate.
Point of contact: Handling of correspondence and phone calls with government officials, representatives of the Tanzanian society at large, the diplomatic community, incoming Danish visitors etc. Maintain and update the Embassy’s contact data-base.
Drafting basic letters, official correspondence etc. as directed by the Ambassador
Translation of documents and speeches from English to Kiswahili and vice versa.
General office management including logging the Ambassador’s travel, leave and monthly activities.
Arranging official visit programmes and meetings
Assisting Danish/foreign staff at the Embassy applying for and renewing residence and work permits and as well as duty clearances.