Maintain the diary for the Council Secretary by planning and scheduling of appointments and meetings in order to avoid clash of programmes and offering appropriate support servicesPrepare and manage correspondence, reports and documentsReceive visitors and guests on behalf of the Council Secretary and attends to all protocol arrangements to project a good image of the organizationRecord minutes of Council Meetings and other official meetingsTake dictationType all official correspondenceHandle mail and filingMake travel arrangements for both local and foreign official travelsFile documents as per agreed systems and procedures to facilitate good record keepingCoordinate some activities and affairs of the Council on behalf of the Council SecretaryDraw stationery and other office supplies from stores for use in the officeDraw, administer and account for imprest obtained for offICE