Procurement Assistant

Update contract tracking sheet on weekly basis
Update On-going PR Master list with all assigned purchase requests and share with program team on weekly basis
Printing Purchase Requests (PRs) in coordination with Senior Operations Officer; ensuring that PR is given to originator for appropriate signatures
Has a full understanding of MC procurement policies and formats.
Collects quotations and bids from the market for PR-s as assigned by manager Ц as per Mercy Corps standards and formats;
Interact with vendors during collection of quotations Ц explain Mercy Corps formats and ensure that vendors will use the provided forms.
Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:
Interact with vendors, in coordination with Operations Manager; coordinating with Finance department to ensure payments are facilitated in a timely manner
Ensure goods are received in accordance with Mercy Corps standards.
Prepare the required documentation of supplies and transactions are completed to MC standards.
Update Completed PR Master list with all assigned PRs.
Preparing payments for all assigned procurements
File completed transactions as necessary

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