Procurement Officer

  • Full time
  • 8 months ago
  • Education

Job Information

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    Category West Africa Jobs
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    Posted On Jul 10 ,2020
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    Qualifications Bachelor's Degree
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    Employer Name Zambia Open Community Schools
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    Contact Email info@zocs.org.zm

Job Description

  • Assists in the preparation of the annual procurement plan as per organization’s policy and guidelines.
  • Assists in the implementation and monitoring of progress of all planned procurement activities.
  • Prepares solicitation documents in the format required by ZOCS and advertises invitations for bids.
  • Prepares Bid analysis in readiness for submission to ZOCS Procurement committee for clearance.
  • Prepares procurement committee papers for submission to the Procurement Committee.
  • Drafts and issues contracts, terms and conditions and Schedules, and ensures effective management of contracts.
  • Assists in the preparation of quarterly and annual reports for all procurement activities undertaken.
  • Ensures that all procurement transactions are well documented and up to date.
  • Purchasing office equipment, materials and supplies within the agreed limits locally, in accordance with ZOCS regulations.
  • Issuing local purchase orders (LPOs) for the programme and ensuring they are correctly numbered and filed.
  • Accepting goods and ensuring that receipt is documented and that goods received are checked appropriately and, when necessary, processing complaints
  • Checking goods invoices, goods inward receipts and other (delivery) documents and payment instructions before handing them over to the Project Accountant.
  • Inventory keeping for the procured items.