Procurement Officer

Assists in the preparation of the annual procurement plan as per organization’s policy and guidelines.
Assists in the implementation and monitoring of progress of all planned procurement activities.
Prepares solicitation documents in the format required by ZOCS and advertises invitations for bids.
Prepares Bid analysis in readiness for submission to ZOCS Procurement committee for clearance.
Prepares procurement committee papers for submission to the Procurement Committee.
Drafts and issues contracts, terms and conditions and Schedules, and ensures effective management of contracts.
Assists in the preparation of quarterly and annual reports for all procurement activities undertaken.
Ensures that all procurement transactions are well documented and up to date.
Purchasing office equipment, materials and supplies within the agreed limits locally, in accordance with ZOCS regulations.
Issuing local purchase orders (LPOs) for the programme and ensuring they are correctly numbered and filed.
Accepting goods and ensuring that receipt is documented and that goods received are checked appropriately and, when necessary, processing complaints
Checking goods invoices, goods inward receipts and other (delivery) documents and payment instructions before handing them over to the Project Accountant.
Inventory keeping for the procured items.