Job Description

Responsibilities

1. Assist in the implementation of project activities in accordance with the work plan.
2. Use Jira and other technology tools to proactively manage the team’s complex plans.
3. Lead the daily huddles with the clinical and management team.
4. Prepare administrative documents, collect and compile inputs to documents as well as analyze financials and develop budgets.
5. Collect, compile, and organize background materials, documents and other materials for meetings.
6. Performs reporting as needed; compiles data, and generates reports and decks as needed.
7. Create monthly plans for virtual training needs and plan for resource.
8. Initiates meetings with stakeholders and the team prepare communication to summarize discussions and action items in meetings – internal and client meetings.
9. Manage logistics with external partners and stakeholders for tele-education programs and other efforts.
10. Document meeting discussions and decisions into meeting minutes and follow up on post-meeting action items as designated during project meetings.
11. Conduct reviews of projects for action items and recommend solutions.
12. Provide general assistance to the program and project team(s) as needed.
13. Distribute communications related to program and project plan activities.
14. Schedule meetings for program and project plan activities.
15. Compile and publish weekly project status reports for leadership and project sponsors, project teams and other key project stakeholders.
16. Collaborate and problem solves cross-functionally.

Requirements

1. Bachelor’s Degree with 5-7 years experience in project or operations management, business or economics.
2. Master’s Degree preferred.
3. Interest or experience in health preferred. Business background preferred and consulting experience preferred.
4. Excellent problem solving, communication and “person-centred” skills.
5. High level of organizational management capability and prioritization as well as the ability to break the ‘big picture’ into stepwise different pieces.
6. Proficiency in Microsoft Office applications especially Excel, PowerPoint, Microsoft word
7. Ability to establish and maintain effective and healthy working relationships with co-workers, managers and clients.
8. The ability to perform several tasks simultaneously to meet deadlines is necessary with high attention to detail.
9. Demonstrates ability to work with confidential and sensitive data and experience with technology tools including Asana or Trello or Jira.