1. At the start of the project, we receive the purchasing plan from the Project Manager by the Country Administrator: check the relevance in relation to the budget and the necessary procedures , after uploading to the internal database.
2. Request the Italy costs of the countries of competence from the Milan headquarters and send them to the Country Administrator.
3. Monitor the development of the purchasing plan .
4. Guarantee constant adherence between the project’s accounts and that of the country , by checking the consistency between the accounts and other internal documents.
5. Check and monitor the grants to be received.
Selection and training
1. Participate in the selection phase through interviews, tests and final evaluations.
2. Ensure the evaluation of Country and Project Administrators at the end of the contract.
Balance sheet
1. Check that the data provided by the countries are correct and complete for the assessment and their transmission to headquarters.
Reporting
1. Planning and monitoring of the production times of the reports to be presented at Headquarters and abroad in the Countries under the Coordination.
2. Verification and approval of intermediate or final reports produced at local level.
3. Finalization and approval of final reports to be sent by Headquarters.
4. Compiling reconciliation of bank accounts.
5. Support for audits carried out by the headquarters of the countries concerned.
6. Verification and reconciliation analysis of bank accounts.
Coordination
1. Provide support for the annual budget preparation of the Countries.
2. Plan the regional budget and its monitoring periodically.
3. Support the organization of the work of Country Administrators by providing indications (priority, modality) of the work.
4. Ensure the financial soundness of the Regional Coordination.
5. Check financial soundness, administrative percentages and monetary quotas.
6. Prepare and verify the administrative reports requested by Headquarters.
7. Check active and regular monitoring of the financial aspects of each country concerned.
8. Take care of updating for the preparation of budget sheets.