Job Description

• 1. At the start of the project, we receive the purchasing plan from the Project Manager by the Country Administrator: check the relevance in relation to the budget and the necessary procedures , after uploading to the internal database.
• 2. Request the Italy costs of the countries of competence from the Milan headquarters and send them to the Country Administrator.
• 3. Monitor the development of the purchasing plan .
• 4. Guarantee constant adherence between the project’s accounts and that of the country , by checking the consistency between the accounts and other internal documents.
• 5. Check and monitor the grants to be received.

Selection and training

• 1. Participate in the selection phase through interviews, tests and final evaluations.
• 2. Ensure the evaluation of Country and Project Administrators at the end of the contract.

Balance sheet

• 1. Check that the data provided by the countries are correct and complete for the assessment and their transmission to headquarters.

Reporting

• 1. Planning and monitoring of the production times of the reports to be presented at Headquarters and abroad in the Countries under the Coordination.
• 2. Verification and approval of intermediate or final reports produced at local level.
• 3. Finalization and approval of final reports to be sent by Headquarters.
• 4. Compiling reconciliation of bank accounts.
• 5. Support for audits carried out by the headquarters of the countries concerned.
• 6. Verification and reconciliation analysis of bank accounts.

Coordination

• 1. Provide support for the annual budget preparation of the Countries.
• 2. Plan the regional budget and its monitoring periodically.
• 3. Support the organization of the work of Country Administrators by providing indications (priority, modality) of the work.
• 4. Ensure the financial soundness of the Regional Coordination.
• 5. Check financial soundness, administrative percentages and monetary quotas.
• 6. Prepare and verify the administrative reports requested by Headquarters.
• 7. Check active and regular monitoring of the financial aspects of each country concerned.
• 8. Take care of updating for the preparation of budget sheets.