Job Description

Budget

• Collaborate on new project budgets, while respecting the planning and sustainability of the Regional Coordination.

Project management

• At the start of the project, we receive the purchasing plan from the Project Manager by the Country Administrator: check the relevance in relation to the budget and the necessary procedures, after uploading to the internal database.
• Request the Italy costs of the countries of competence from the Milan headquarters and send them to the Country Administrator.
• Monitor the development of the purchasing plan.
• Guarantee constant adherence between the project’s accounts and that of the country, by checking the consistency between the accounts and other internal documents.
• Check and monitor the grants to be received.

Selection and training

• Participate in the selection phase through interviews, tests and final evaluations.
• Ensure the evaluation of the Country and Project Administrators at the end of the contract.

Balance sheet

• Check that the data provided by the countries are correct and complete for the assessment and their transmission to headquarters.

Reporting

• Planning and monitoring of the production times of the reports to be presented at Headquarters and abroad in the Countries under the Coordination.
• Verification and approval of intermediate or final reports produced at local level.
• Finalization and approval of final reports to be sent by Headquarters.
• Compiling reconciliation of bank accounts.
• Support for audits carried out by the headquarters of the countries concerned.
• Bank account reconciliation verification and analysis.

Coordination

• Provide support for the annual budget preparation of the Countries.
• Plan the regional budget and its monitoring periodically.
• Support the organization of the work of Country Administrators by providing indications (priority, modality) of the work.
• Ensure the financial soundness of the Regional Coordination.
• Check financial soundness, administrative percentages and monetary quotas.
• Prepare and verify the administrative reports requested by Headquarters.
• Check active and regular monitoring of the financial aspects of each country concerned.
• Take care of updating for the preparation of budget sheets.