Job Description

• Encourages the Country coordinators to develop relations with the various local and international actors present in the geographical area (donors, institutions, authorities, international and national NGOs, local partners) in order to ensure the best possible management of current activities and identification of possible new programs / interventions in accordance with strategies defined with countries and headquarters;
• Coordinates with the Management the development of relations with actors in Italy and in Europe .

Program Strategy and Planning

• Defines and proposes to the Organization the development and updating of Zone and Country strategies and ensures with the Country Coordinators the development and periodic update of the respective documents of strategic planning and plans operational;
• Ensures systematic monitoring of the operational plan of the Coordination and Countries of competence.

Monitoring and management of projects / programs

• Supervises all the phases necessary for the presentation of new projects , referring to the support offices at headquarters;
• Ensures the sending of all official project documentation (contracts, official correspondence, narrative and financial reports, agreements with partners, etc.) and all monitoring documentation requested by headquarters.

• Human Resources Management

  • In coordination with the Human Resources office and Country Coordinators abroad, ensures the selection and recruitment of expatriate staff for whom the contractual amount is established (TOR, the mission plan at headquarters and in the country the contractual amount, security and any benefits) and participate in interviews;
  • Controls the correct flow of expatriate human resources management documents and between headquarters and the competent countries: activates and concludes the negotiation process, supervises the process of preparing, signing and sending the contract;
  • In coordination with the dedicated support offices, participates in the definition of the training plan for the selected personnel and the performative evaluation process;
  • Supervises the management of local and expatriate staff carried out by the country coordination including the correct application of security procedures.

  security

  • Supervises the security situation in the countries concerned in contact with the country coordinators and takes the necessary decisions in crisis situations in coordination with the competent offices at headquarters;
  • Ensures contact with UN agencies dealing with security in countries of jurisdiction.

  Institutional communication

  • Collaborates, with the Communication office, to promote and coordinate the visibility and communication activities of the organization in the geographical area of ​​its competence.

  Internal procedures and relations (Headquarters – Country)

  • In coordination with the competent headquarters offices, ensures the drafting and updating of country regulations and security procedures in accordance with COOPI’s internal procedures;
  • Checks compliance with donor procedures and contractual constraints as well as COOPI management procedures.