Site Admin Officer

Job Information

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    Category Admin & HR Jobs
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    Posted On Feb 15 ,2021
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    Qualifications HND/Bachelor's degree
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    Employer Name Dayola Property and Development Company
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    Contact Email

Job Description

  • The individual will be in charge of controlling all the storage activities with accurate monitoring (material in/out). He/She is also in charge of the protection and the Security of the Goods.

Documentation and Reporting:

  • Monitoring the quantities available on stock with a clear picture of the material delivered (to whom and when).
  • Report on a daily basis on the exact quantities available in the stock.

Personnel/ Coordination:

  • Assist the Site Management Staff by giving them accurate information on the stock and “in/out” material
  • Coordinate with subcontractors in order to deliver them the material approved in each Request for Material (which have been approved by the PM)


  • Check all materials when they arrive on Site and immediately implement these new items in the Stocklist
  • Prepare the check out voucher following the request for materials which have been approved by the PM
  • Inform in an immediate basis the PM when material requested is no more available
  • Protect all delivered goods on Site in order to avoid any damage and ensure the loading/ unloading of all materials up until their final location (could be done in coordination with our subcontractors
  • Ensure the Security of the store and other materials which are not able to be stored there.

Equipment and Stock Management:

  • Ability to check the accuracy of materials when they are delivered to the site; following the procedures for accepting delivery of materials to the storage.
  • Ability to input new materials into the stock list upon delivery.
  • Ability to ensure that requests for materials follow Dayola’s approval process before they are released.
  • Ability to ensure the replenishment of store items before they are exhausted.
  • Plan, organize, direct, manage and evaluate the stock and equipment on site.
  • Conduct daily tools, materials, equipment and stock inventory.
  • Develop and communicate equipment and stock request procedures.
  • Conduct day to day equipment and stock administrative activities, this includes: maintaining stock /material schedules, documents, files and all other requesting, processing and reconciliation documents.
  • Ability to effectively manage the store; this span from item delivery, item issuance and stock level monitoring.
  • Ability to ensure that materials are neatly and strategically arranged.
  • Ability to ensure that only items approved for release are released at each given time.

Site Administration:

  • Develop and maintain site time attendance and general records.
  • Communicate the weekly attendance summary to Human Resources.
  • Provide site administrative support to the project team
  • Create, manage and maintain project-related documents.
  • Oversee and coordinate the activities of subcontractors and artisans.
  • Ensure the proper maintenance of all project sites.
  • Identify problematic facilities and determine what installation or repair services needed.
  • Supervise the general duties of masons on site.
  • Coordinate and manage the site office, supplies and vendors documents.
  • Prepare and verify field payroll for project field workers.
  • Promote safety during the performance of all daily project responsibilities.
  • Prepare weekly site stock and general portfolio report.

Required Qualifications

  • Minimum of a BSc/HND in Social Sciences, Estate Management or any related course
  • 2-3 years minimum experience in a similar position in a reputable organization
  • You must be able to demonstrate good attention to detail.
  • Good Judgment
  • Showing logical decision making and a hands-on approach.