Overview
- The Admin & Accounts Officer is responsible for ensuring accurate financial record-keeping, maintaining proper cash controls, managing accounts payable and receivables, and supporting overall financial operations.
- The role also oversees general office administration, facility management, vendor relationships, and resource coordination to ensure smooth daily operations and an efficient work environment.
- This position requires a high level of integrity, attention to detail, professionalism, and the ability to multitask across finance and administrative functions.
Key Responsibilities
Finance & Accounting:
- Ensure all financial transactions are accurately recorded, updated, and properly classified in the company’s accounting system.
- Maintain data integrity in all financial reports and documentation.
- Manage accounts payable and receivable, ensuring timely settlement of obligations and collection of outstanding receivables.
- Make timely and accurate supplier/vendor payments.
- Record cash receipts, process bank deposits, and maintain petty cash records.
- Conduct monthly bank and account reconciliations.
- Prepare weekly financial reports and maintain financial files and records.
- Calculate and remit statutory deductions and taxes promptly (PAYE, VAT, WHT, etc.).
- Support payroll administration when required.
- Provide financial documentation and support to auditors, tax authorities, and external financial consultants.
- Monitor budget variances and promptly report significant discrepancies to management.
Administration & Office Management:
- Oversee general office administration, ensuring smooth daily operations and a conducive work environment.
- Manage procurement and inventory of office supplies, equipment, and consumables.
- Tag, track, and monitor fixed assets, ensuring proper maintenance and accountability.
- Manage relationships with third parties, including vendors etc
- Ensure timely settlement of utility bills, subscriptions, and service renewals.
- Develop, implement, and manage vendor Service Level Agreements (SLAs).
- Oversee facility management activities, including office repairs, maintenance schedules, security, cleanliness, and fire / safety compliance.
- Ensure adequate insurance coverage for company assets and facilitate insurance claims where necessary.
- Support planning and coordination of team activities, meetings, and official correspondence.
Compliance, Controls & Resource Management:
- Implement internal controls to prevent financial leakages and operational wastage.
- Ensure adherence to company policies, statutory regulations, and audit requirements.
- Maintain proper records and documentation for administrative and financial activities.
- Ensure safeguarding of company assets through proper security and disaster-prevention structures.
