Necessary Guides to writing a Job Inquiry Letter.
Many companies are now using their websites, social media and other online resources to recruit new talent. Job boards aren’t the only place to look for job opportunities. If you’re interested in working for a certain employer but don’t know if they’re hiring for a position suitable for you, consider sending the company a letter to inquire about job opportunities.
What are job inquiry letters, and why and when should you send them if you’re job hunting? A job inquiry letter, also known as a prospecting letter, cold-conduct letter, or letter of interest, is sent to companies that may be hiring but haven’t advertised job openings. A job inquiry letter—also known as a letter of interest—is a method of contacting employers that may be hiring, but do not have active job postings for your field. Write a letter of inquiry to directly contact a prospective employer to explain how your skills can benefit their company and ask if they have an opening. This type of letter is a way for you to get your resume in front of a hiring manager and possibly be considered for employment even before a job is listed.
A letter of inquiry is a good way to connect with a company. Because the letter is unsolicited, sending it shows that you’re proactive and have a genuine interest in the company. As well as inquiring about open or upcoming positions, a letter of inquiry can also be used to set up an informational interview with human resources or high-level employees. While the company may not be hiring currently or may not have a job posted that is appropriate for you, a letter of inquiry will help you be on the company’s radar when opportunities that are suitable for you arise. An inquiry for a job opportunity is also sometimes called an inquiry cover letter because it’s like a cover letter in terms of content and structure. The main difference is that it’s sent uninvited or as a form of cold calling to an employer. When you learn how to compose a great cover letter, you can greatly increase your chances of getting called for an interview.
If you know how to write a job inquiry cover letter properly, you can greatly increase your chances of getting a job with an employer of your choice. Nevertheless, writing to ask about job opportunities is a more sensitive process than responding to a job posting, and it requires careful planning and consideration. Inquiry letters should contain information on why the company interests you, and detail how and why your skills and experience would be an asset to the company.
Politeness and brevity are key when it comes to writing a letter of inquiry—remember, you’re aiming to make a good impression and to show that you’d be an asset to the company. Follow the same tone and guidelines you’d use if you were writing a cover letter for an advertised job. Unlike a cover letter, though, you can’t use the job description to determine which qualifications and experience to highlight. Instead, emphasize how your skills and experience would be helpful to the company overall.
It is important to note that before you start writing a job inquiry letter, you should thoroughly research the company you’re contacting. This is the only way to craft a credible letter to a stranger. Researching helps you accomplish several things. First, it enables you to get a sense of the company’s mission, activities and goals so that you’ll know whether it has a suitable role for you. Additionally, becoming familiar with its public persona will help you determine the right voice and style for your employment inquiry letter.
Almost every established company has a website, social media accounts and other web properties that provide a vast amount of information about their products, operations and cultures. You can get all the information you need about the company you want to work with by researching its web presence. You may also want to investigate the employees who currently work at the company you’re interested in. Try visiting one of the company’s social media pages and looking at the profiles of its employees. This will give you an idea of what kind of skills and experience you’ll need for the job. Take note of the common qualities they share. All the information you collect will help you form the basis of your job inquiry letter.
Also, note that whenever possible, it’s best to be able to address your letter of inquiry to someone specific, rather than having a generic greeting such as “Dear Sir or Madam” or “To Whom It May Concern.” Check with your friends, family, and professional network to see whether they know anyone at the company. LinkedIn can be helpful for tracking down connections, as well as providing you with a communication channel. You can also send a letter of inquiry to people in the human resources department, or to a manager-level contact in the department you’d ideally like to work in.
Another essential tip on how to write an email regarding a job opportunity is to keep your message short and concise. The recipient of your job opportunity email is probably a busy person who will appreciate a short and easily readable email. The reader may also view your message on a smartphone or tablet. Try to keep the entire letter within the main reading space by using short and simple phrases to describe your expertise and accomplishments. The idea is to introduce yourself quickly, present your value statements, explain how you can help the company solve a problem and close politely.
At the end of your inquiry letter about employment possibilities, you should include a strong call to action, which can be a request for an informational interview or a meeting to discuss potential employment. You can also add something to make yourself more memorable. If you’re trying to secure a specific position, consider submitting a previous project sample that’s related to the position, along with a few notes explaining how it can be adapted to the company.
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