Finance Officer (FO0126)

Background

• The Finance Officer under the supervision of the Chief Finance Officer will assist the Finance & HR Department in adhering to the compliance procedures for all operational and program-related activities and NESSACTION’s financial implementation, and ensure adequate internal controls are in place and in compliance with laws, regulations, donor requirements and NESSACTION’s policies and procedures.
• If you have the required skills and experiences to excel as a Finance Officer in our organization, do apply now!
• The position is short term, subject to renewal based on performance and funding availability.
• The post holder would be expected to work 40 hours a week. The position has a competitive salary as obtainable in the industry.

Duties and Responsibilities

• Assist the Chief Finance Officer in enhancing the efficiency of the existing control system and ensure any identified compliance gaps are corrected.
• Enter transactions into the accounting software accurately.
• Assist with preparing Monthly Payroll related statutory remittances (PAYE, Pensions, NHF, NSITF)
• Assist the team in the preparation of Monthly Balance Sheet Reconciliations.
• Sorting and reviewing timesheets for coding, leave, holidays, etc.
• Assist with managing Finance archiving and ensure monthly updates of the finance archiving index.
• Support audits (donor, internal, external, statutory) by retrieving and refilling documents.
• Make payments on the bank platforms, print off all payment vouchers, and match them with the document to be filled.
• Coordinate with all Program Officers to collect necessary documents and ensure proper documentation after return from field activities.
• Make sure all income taxes, withholding taxes, VAT, and other taxes are withheld and paid accordingly.
• Work closely with the Admin & HR and Program departments to ensure the Standard Operating Procedures for voucher redemption are followed properly.
• Assist with the monitoring of expenditures to ensure they remain within authorized levels.
• Examine the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
• Investigate erroneous charges and take appropriate corrective accounting actions.
• Scrutinize source documents for completeness, accuracy, and validity of charges.
• Assist in financial management, tracking, preparing payment letters, drafting financial statements to donors, and recording them accordingly.
• Conduct herself/himself both professionally and personally in such a manner as to bring credit to NESSACTION and not jeopardize its humanitarian mission.
• Other Responsibilities as Assigned.

Required Skills and Experience

• Degree in Accounting, Finance, or any related field
• At least five (5) years or more experience in an international NGO’s finance/compliance department is preferred.
• Familiarity with office machines (e.g. scanners, printers, etc.)
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office packages (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills.

Competencies:
Corporate Competencies:

• Demonstrates integrity by modeling the values and ethical standards of NESSACTION
• Promotes the vision, mission, and strategic goals of NESSACTION.
• Displays gender, regional, religion/belief, race, nationality, culture, age sensitivity, and adaptability.

Functional Competencies:
Knowledge Management and Learning:

• Shares knowledge and experience.
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan, and applies newly acquired skills.

Development and Operational Effectiveness:

• Ability to perform various standard tasks related to the provision of financial services.
• Good knowledge of NESSACTION’s financial rules and regulations.
• Good IT skills.

Leadership and Self-Management:

• Focuses on results for the client and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control, and good-humored even under pressure.

Language Requirements:

• Fluency in written and spoken English. Proficiency in French and/or any other language will be a plus.

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