Record Management; Assist in preparation of donor financial reports and maintaining debtors and prepayment files.
Data preparation and entry; Preparation of internal recovery and reconciliation journals, daily data entry from payment vouchers, petty cash voucher, surrender journal entries and receipts against banking credit slips, processing JVs for all MPESA requests and review and coding of purchase requisitions and staff imprest in the ERP
Managing Creditors; maintaining an up to date creditor’s status (matching invoices to LPOs and GRNs, checking correctness and accuracy of the invoices preparation of payment of creditors). Ensuring as much as possible all invoices are PO based, exceptions must have approved justification. Reviewing of the creditors accounts and respond to supplier queries
Managing Debtors; maintaining an up to date debtors status, verifying that staff qualifies for imprest before passing the request for approval, following up with the receipts/invoices for deposits paid and reviewing debtors account and monitoring imprests