Officer – Logistics, Procurement & Transport

Job Information

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    Category Admin Jobs
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    Posted On Jul 16 ,2020
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    Qualifications Bachelor's Degree
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    Employer Name Concern Worldwide
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    Contact Email [email protected]

Job Description

Scheduling and planning the use, movement, maintenance and repair of vehicles / motorbikes and thereby facilitating the most cost effective delivery of transport services to programmes

· Fuel, oil and lubricant management: Ensuring the correct and controlled issuing of fuel, oil and lubricants according to existing Concern logistics procedures; Ensuring all controls and management are adhered to where fuel is issued either from a local contracted garage or where Concern fuel storage is in operation; Issuing or reviewing all fuel vouchers etc.

· Fleet servicing management: Tracking, ensuring timely & proper servicing/maintenance, maintaining relevant documentation and reporting, Keep records of all “next service km” for all Concern fleet

· Ensure Driver(s) accompanies all vehicles for servicing. The driver must stay at garage while service is being completed to verify and signs off on all work done

· Ensure use of Concern job cards

· All rules are being adhered to (National and Concern speed limits, seatbelts (all passengers)

· Vehicles correctly fitted first aid kits, fire extinguishers, spare tyres, jacks, tools etc

· Management of Concern’s vehicle/motorbike spare parts according to agreed procedures (where applicable) ensuring that all storage in line with guidelines stipulated in the Concern Warehouse and Commodities Manual

· Manage Concern Drivers in Marsabit. This includes; ensuring daily checks are done by all drivers, taking leave, log sheets (or App) are correctly completed including km’s charged to correct programme, Drivers are cleaning vehicles regularly

· Advising on the procurement of spare parts, fuel and other transport or fleet requirements and advising staff on Concern’s Transport & Fleet policy & procedures

· Maintaining all transport & fleet records in accordance with Concern and donor requirements

· Following up with suppliers for timely submission of transport related invoices & log sheets for timely payment processing

· Preparation and compilation of all monthly transport and fleet reports for review by Line Manager

· Management and monitoring of transport contracts (fuel station, taxi.. etc.) liaising with the logistics manager to ensure they are up to date and paid on time