Scheduling and planning the use, movement, maintenance and repair of vehicles / motorbikes and thereby facilitating the most cost effective delivery of transport services to programmes
· Fuel, oil and lubricant management: Ensuring the correct and controlled issuing of fuel, oil and lubricants according to existing Concern logistics procedures; Ensuring all controls and management are adhered to where fuel is issued either from a local contracted garage or where Concern fuel storage is in operation; Issuing or reviewing all fuel vouchers etc.
· Fleet servicing management: Tracking, ensuring timely & proper servicing/maintenance, maintaining relevant documentation and reporting, Keep records of all “next service km” for all Concern fleet
· Ensure Driver(s) accompanies all vehicles for servicing. The driver must stay at garage while service is being completed to verify and signs off on all work done
· Ensure use of Concern job cards
· All rules are being adhered to (National and Concern speed limits, seatbelts (all passengers)
· Vehicles correctly fitted first aid kits, fire extinguishers, spare tyres, jacks, tools etc
· Management of Concern’s vehicle/motorbike spare parts according to agreed procedures (where applicable) ensuring that all storage in line with guidelines stipulated in the Concern Warehouse and Commodities Manual
· Manage Concern Drivers in Marsabit. This includes; ensuring daily checks are done by all drivers, taking leave, log sheets (or App) are correctly completed including km’s charged to correct programme, Drivers are cleaning vehicles regularly
· Advising on the procurement of spare parts, fuel and other transport or fleet requirements and advising staff on Concern’s Transport & Fleet policy & procedures
· Maintaining all transport & fleet records in accordance with Concern and donor requirements
· Following up with suppliers for timely submission of transport related invoices & log sheets for timely payment processing
· Preparation and compilation of all monthly transport and fleet reports for review by Line Manager
· Management and monitoring of transport contracts (fuel station, taxi.. etc.) liaising with the logistics manager to ensure they are up to date and paid on time