Procurement Assistant

Job Information

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    Category Admin Jobs
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    Posted On Jul 9 ,2020
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    Qualifications Diploma's degree
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    Employer Name Education Development Center
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    Contact Email [email protected]

Job Description

  • Assist the Procurement Manager to oversee all project procurement; and ensuring procurement is transparent and carried out in accordance with USAID regulations, EDC policies and procedures
  • Procure and ensure timely, efficient and cost-effective supply of goods and services  to project teams in accordance with donor and EDC guidelines
  • Prepare requests for quotations, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project
  • Support the Procurement Manager to review and track the procurement plan; communicating and sharing updates with the various project teams on a regular basis
  • Working closely with the project technical teams and providing procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies
  • Maintain filing system for procurement and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file;
  • Ensure that the vendor meets the terms and conditions of the purchase order/contract through active contract management;   This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;
  • Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;