Job Description

Key Accountabilities1. Projects Management and AdministrationTrack the implementation of all projects under the Director’s leadership and provide early alerts on implementation challenges.Identify synergies between projects to maximise efficiencies in time and cost.Create and maintain a database of all project documents.Liaise with Finance to monitor project budgets and provide quarterly reports of burn rate.Maintain project calendars, coordinate meetings, and follow-up on actions points.In consultation with project managers and project coordinators, prepare consolidated monthly reports on the projects and PowerPoint presentations as required.2. Administrative support to the Director officeWork closely and effectively with the respective Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.Manage an extremely active calendar of appointments; assist in composing correspondence.Make project travel arrangements as and when required; compile documents for meetings; complete travel expense reports.Provide technical and administrative support for the Director’s effective contribution to Board functions and meetings, as well as, to the Senior Management Team functions and meetings.Qualifications and ExperienceEssentialMasters’ degree in social sciences or development studies with at least 3 years’ work experience in a project officer role, or project management.Project management training, with hands-on skills and experience in using project management software.Practical hands-on experience in project management in an international organization implementing multiple projects.Budget tracking.Proficient user of MS Office (particularly Excel and PowerPoint).Knowledge of best practices and industry standards for project management.Knowledge of international development or a demonstrated interest in poverty-related issues.Experience in proposal writing, finance or accounting knowledge is an added advantage.