Job Description

Job Summary
The responsibilities of the Program officer will cover all aspects of project operations/ management and logistical processes, as specified below, with responsibilities growing as his/her capacity develops.

Responsibilities and Functions

• Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
• Prepare, coordinate reviews, edit, and disseminate project-related reports and documents, including subcontract scopes of work, country strategies, progress updates, curricula, and other documents and reports.
• Participate in new business development bids including writing job descriptions, participating in strategic phone calls, providing guidance on proposal budgets and providing administrative support as necessary
• Perform administrative tasks, including letter-writing, database curation and maintaining and updating project folders and spreadsheets
• Programme planning and implementation
• Oversee and implement the foundation’s social media strategy – ensuring engaging material is posted frequently across all platforms
• Overall responsibility supporting the implementation of individual projects to help ensure timely delivery of high-quality project deliverables, in coordination with the Team Leader
• Lead on project tracking, including on deliverable deadlines, invoicing schedules
• Undertake risk management of assigned projects, escalating to the manager when appropriate
• Drafting and managing deadlines for fundraising proposals
• Communicating and building strong relationships with potential donors, corporates and partners
• Supporting the country manager with the development and implementation of systems for project management and other tasks as required.
• Conduct thorough research as required on development trends, funding prospects and other subjects as required
• Production of marketing materials when required
• Ensure correct and innovative Monitoring and Evaluation procedures are undertaken for all current projects
• Planning and coordinating project field trips with staff, including ensuring adequate and innovative materials are being collected. Facilitate travel arrangements for staff and consultants.

Key Result Areas:

• Ensure that the stipulated projects are carried out with successful results and according to set the time
• Maintain a dynamic and engaging media presence of the organization
• Establish and maintain relationships with stakeholders at all times
• Ensure that monitoring and evaluation procedures are undertaken correctly and escalate the potential risk of projects
• Manage other team members, plan and coordinate field trips and maintain proper documentation of all projects record.