Job Information
Job Description
Reporting to
Finance Manager
Escalation
Finance Africa
Key Responsibilities
Main Tasks
CREDITORS
1. Reconciling accounts
Balancing payments to payment proposal
Ensuring that the reconciliation of the vendor accounts is accurate
Checking the MIR6 listing
2. Query resolution
Investigating and following up queries
Checking and submitting payback forms to Finance Manager
Checking payback forms and directing query to correct individual
/ department
Directing queries to relevant clerk
Handling escalated supplier queries
Meeting with vendors to resolve queries
Handling requests for POD
3. Workflow management
Tracking queries and resolutions within department
Tracking payments to master list
Following up on workflow / productivity issues
Monitoring productivity
4. Monitoring of payments
Investigating vendor recons / statements query
Monitoring monthly payments for each vendor
5. Accounting functions
Checking account payment against recon
Checking all payments against statement / payment proposal
Creating payment proposal
6. Risk management
Reviewing operational risks
EXPENSES
1. Analysis and reporting
Reviewing age analysis so that expenses are paid timeously
Identifying potential liabilities so that accruals are accurately
reflected
Preparing accruals for financial reporting
Generating adhoc reports for business on request
2. Budgeting process
Providing input on budgeting process
3. Processes and controls
Controlling business licenses
Monitoring the payment / renewal of licenses
Ensuring that expense processes adhere to Finance Department
policies
4. Paying expense vendors
Handling escalated vendor enquiries
Checking vendor account reconciliation
Preparing payment run
Following up on outstanding queries
Ensuring invoice costs in line with contract / agreement
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